Are you a polished, proactive, and professional individual with a knack for keeping things running smoothly? A well-established trading house is seeking a dependable Receptionist to be the face of the company. In this front-desk role, you will greet clients, manage calls, and support daily operations in a dynamic, fast-paced business environment. If you are organized, personable, and ready to make a strong first impression – this could be your next great opportunity.

Key Responsibilities:

Greet and welcome visitors in a professional and friendly manner
Answer and direct incoming phone calls promptly and courteously
Manage the reception area to ensure it remains tidy and presentable
Handle incoming and outgoing mail, deliveries, and courier arrangements
Schedule and coordinate meetings, including room bookings and refreshments
Provide administrative support to various departments as needed
Maintain office supplies and reorder when necessary
Assist in document preparation, filing, and data entry tasks
Manage company calendars and contact lists
Coordinate ad hoc travel arrangements (flights, hotels, transportation) for staff and management
Support onboarding of guests or new employees (e.g., access cards, laptop, welcome materials)
Handle general inquiries and provide accurate information when required

Requirements:

A minimum of 4 years' experience in administrative support or a comparable role
Exposure to the trading or maritime/shipping sectors is a plus
Strong verbal and interpersonal communication abilities
Proficient in Microsoft Office applications – particularly Excel, Word, and PowerPoint
Comfortable using digital conferencing platforms (e.g., Zoom, Teams)

Know someone who might be a great fit? Please share this opportunity with them.

Daphne Ng (EA Reg No: R1980651)
LinkedIn: https://www.linkedin.com/in/daphne-ngyiqi/
Email: daphne.ng@faststream.com
Faststream Recruitment Pte Ltd
EA Licence No: 09C3403

Receptionist

Job Description