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Job Description

Faststream are working with an independent consultancy who provide comprehensive services in marine engineering, design and subsea cables. They seek a Buyer/Business Administrator to join the team, the key objective of the role is to provide business support to the Directors, technical staff and engineers working onshore and offshore.

The Role:
The main focus of the role is procurement so experience or interest in buying engineering products and services will be an advantage. 
Responsibilities to include (in no particular order):   
  • Creating PO’s using SAGE software (with references as advised by technical team)
  • Negotiate with suppliers prices/discounts/delivery terms
  • Progress checks and expediting of orders with suppliers
  • Filing delivery notes and quality documentation electronically
  • Ensuring goods received are checked in and confirmed for payment
  • Compiling quality records for goods received
  • Generating order status, spend and commitment reports using SAGE
Import / Export / Shipping
  • Check relevant declarations are correct for imports and exports
  • Generate commercial invoices and export documentation including HS coding
  • Liaise with Project Engineers / Customers concerning delivery requirements
  • Organise shipments and logistics (UK and worldwide)
Office Administration
  • Arrange travel for teams working on sites and offshore
  • Oversee the premises / H&S and security related contracts
  • Check employees PPE and register
  • Maintain stock of office supplies, PPE and cleaning products
  • Manage inspection contracts including fire safety, PAT testing, vehicle/lifting equipment/forklift servicing
The Person: 

The ideal candidate will exhibit experience and commitment in developing and executing business processes efficiently.  They will be confident with Microsoft Office and SAGE or similar business software. They will be a team player keen to play an active role in all aspects of our business  administration and willing to support other company functions including sales, marketing and production. Training both on and off the job will be provided to supplement candidates' experience.

Each day in the job will be different and the role can be developed to suit the skills and interests of the holder. 
Other Desirable Aptitudes
  • Ability / willingness to train to identify order requirements from drawings
  • Ability / willingness to train to perform receipt inspections of engineering orders
  • Ability / willingness to train as fork lift driver – occasional use to cover absences
  • Ability / willingness to train as First Aider / Fire Warden