Do you enjoy keeping complex processes running smoothly behind the scenes?
Ready to take ownership of shipping administration and make a real impact in a global trading business?
We are seeking a Shipping Admin to join a well-established trading and shipping department in London. You’ll be working closely with a team of colleagues to support container and FOB/CIF shipments, manage stock movements, and assist in day-to-day shipping operations. This is an exciting opportunity to grow your shipping operations skills in a dynamic, flat-structured business with a global reach.
Key Responsibilities
- Administer global stock movements, including reporting, processing purchase/service invoices, issuing sales invoices, and updating internal spreadsheets.
- Execute containerized and FOB/CIF shipments:
- Analyse purchase/sale contract terms.
- Issue load/discharge orders and documentary requirements.
- Process invoices and present documents to buyers/banks as needed.
- Chase late payments in line with credit control reports.
- Assist the operations team in fulfilling shipping/operational requirements of contracts and charter parties.
- Collate ship emission declarations for reporting purposes.
- Monitor production of contracts, upload signed contracts into the internal database, provide weekly reports, and follow up with traders.
- Maintain awareness of bills of lading, documentary instructions, letters of credit, and letters of indemnity.
- Resolve day-to-day operational/logistics queries and communicate critical situations requiring input from other departments.
- Keen interest in the tanker shipping industry.
- Highly organized, with strong attention to detail and problem-solving skills.
- Ability to work independently and collaboratively in a team environment.
- Confident raising issues to prevent bigger problems.
- Proficient in Outlook and Excel.
- Some knowledge of tanker or container operations is desirable, but training will be provided for enthusiastic candidates.
Why Join?
- Competitive salary
- Be part of a collaborative team in a flat-structured organization.
- Opportunity to develop shipping operations skills and gain exposure to a global trading business.
- Hybrid working model and supportive environment that values personal and professional growth.