Location - Hamburg / Bremerhaven
Job Summary
We are seeking a highly organized Project Assistant to join our team for a large-scale cruise ship refit project. In this role, you will work closely with the Project Manager and Management team to provide administrative support and ensure the smooth operation of the project. Your primary responsibilities will include assisting in administrative tasks, with a focus on writing meeting minutes and coordinating visits for VIPs. This position offers a unique opportunity to contribute to a dynamic and exciting project within the shipping industry.
Key Responsibilities:
- Assist the Project Manager and Management in various administrative tasks related to the cruise ship refit project.
- Prepare, distribute, and maintain accurate meeting minutes, ensuring that all key discussions and action items are documented and properly followed.
- Coordinate and manage project-relateddocumentation and files.
- Handle correspondence, emails, and phone calls in a professional and timely manner.
- Assist in organizing project meetings, including scheduling, setting up conference spaces, and arranging necessary materials.
- Collaborate with the team to ensure effective communication and coordination.
- Supporting the hotel team to manage hospitality tasks, including welcoming and assisting VIP guests on the cruise ship.
- Support project logistics and travel arrangements as needed.
Qualifications:
High school diploma or equivalent; bachelor's degree preferred.
Proven experience as an administrative assistant or a similar role.
Familiarity with the shipping industry and related terminology is a significant plus.
Strong communication skills, both written and verbal.
Excellent organization and time management skills.
Proficiency in office software tools, including Microsoft Office suite.
Ability to adapt and multitask in a fast-paced environment.
A professional and presentable appearance and demeanor.
Personal Attributes:
Team player with a positive and proactive attitude.
Detail-oriented and highly organized.
Strong problem-solving skills.
Ability to handle sensitive and confidential information with discretion.
Excellent interpersonal skills and the ability to work with diverse teams and personalities.
Adaptability and the capacity to thrive in a dynamic project environment.
This Project Assistant position offers an exciting opportunity to be part of a prominent cruise ship refit project. If you are a dedicated, communicative, and organized individual with a passion for the shipping industry, we encourage you to apply and contribute to the success of this project.