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Admin and Operations Coordinator (Oil Trading Industry)

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Ref: 925132
Salary: competitive package depending on experience
Location: Singapore
Division: CORPORATE & PROFESSIONAL JOBS

Faststream is working with a fast growing oil trading company to recruit for candidates for the position of Admin and Operations Coordinator.

Responsibilities:

Administration


    * Responsible for ensuring sufficient resources/ support for office operations.
    * Maintain office equipment (Security system, TEL, FAX, Aircon, Stationary, Pantry supplies, etc.).
    * Handle office rental-related matters.
    * Assist in administrative services to company staff.
    * Assist in other reception job functions e.g. handle visiting guests, answer incoming calls, dispatch and courier arrangements.
    * Any other ad-hoc duties required by management.

Operations


    * Responsible for logistics operations, supporting the trading team.
    * Preparation of invoicing and payments.
    * Collation and filing of all transnational documents in the manner prescribed by the Accounting Dept.
    * Preparation of telegraphic transfer remittance application and monitor credit control matters, etc.
    * From time to time, you may be requested by the Management to assist in coordination and logistic works pertaining to other business groups, suppliers and agents when necessary.
    * Any other ad-hoc duties required by management.

Requirement:


    * 3-5 years prior experience as office assistant, office administrator, or handling administrative responsibilities in oil trading field.
    * Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.
    * Excellent written and verbal communication skills.
    * Bilingual in English and Chinese to liaise with customer from China.
    * Excellent time management skills; able to prioritize.
    * Self-directed and able to work without supervision.
    * Able to perform clerical duties, maintaining files and confidential information, organizing documents as needed.

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